How to make an app for a coaching institute

A coaching institute tracks the same students across batches, monthly or instalment fees and weekly tests. An app keeps every batch's attendance, who has paid and each student's test marks in one place, and can share notes and marks with students and parents.

Updated 2026-11-09

Who uses the app

Often only the owner or the office uses it, and the data can stay on that phone. If teachers mark attendance on their own phones, or students and parents should see their marks and fees, connect your own Supabase database and turn on sign-in.

The screens a coaching institute app needs

Batches: Each batch with its timing, subjects, teacher and the students in it
Students: Search by name or phone; each student's batch, parent's number, fee plan and test history
Attendance: Mark a batch present or absent and see students who missed several classes in a row
Fees: Instalments due this month, what each student has paid, receipts as PDFs and a list of pending fees
Tests: Enter marks for a weekly test and see each student's marks over time and the batch average
Notes: PDFs and photos of notes by batch and chapter for students to open

Features worth asking for

Fee instalments with due dates and a WhatsApp reminder filled in for the parent
Weekly test marks with a simple report to share with parents as a PDF
A list of students absent for three or more classes, with a WhatsApp message to the parent
Batch timetables that students can open
Notes uploaded by chapter for each batch
Student and parent sign-in, so each sees only their own marks and fees
Online fee payment through your own Razorpay account, if you want it

Where the data lives

If only you use it, the data can stay on your phone and works offline. For teachers on their own phones or student and parent logins, connect your own Supabase database; to take fees online, connect your Razorpay account as well, and the money goes to you.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Batches, Students, Attendance, Fees, Tests.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your coaching institute, and paste it into AppCub:

Make an app for my coaching institute, Verma Science Classes in Ranchi. Batches: Class 11, Class 12 and NEET droppers, each with timing and teacher. Students have a fee plan with monthly instalments; show who has paid, make PDF receipts and list pending fees with a WhatsApp reminder to the parent. Mark attendance per batch and flag students absent 3 classes in a row. Enter weekly test marks and show each student's progress. Add notes by chapter. Students and parents log in to see their own marks and fees. Green and white.

AppCub has a ready-made app you can start from: see it here.

Tips for a coaching institute app

You can start from the ready-made coaching app and change it in the chat instead of describing everything.
Tell AppCub exactly how your fees work: monthly, quarterly or instalments with a discount for full payment.
Enter one month of real batches and fees with test data first and compare with your register.
Many students are under 18: keep only what you need, use sign-in and ask parents before adding photos.
Add notes and test marks after attendance and fees work well for a few weeks.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

AppCub doesn't run live online classes, video lectures or proctored online exams, and it doesn't send automatic SMS. Fee and absence reminders go out when you tap the WhatsApp button.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Is there a ready-made coaching app?

Yes. The ready-made coaching app starts free in about 5 minutes with batches, students, attendance and fees, and you change it by asking in the chat.

Can parents see their child's test marks in the app?

Yes, with your own Supabase database connected and sign-in turned on. Each parent sees only their own child's marks, attendance and fees.

Can the app track fees paid in instalments?

Yes. Ask for fee plans with instalments and due dates; the app shows what is paid, what is due and makes a PDF receipt.

Can I run online classes from the app?

No. The app manages batches, fees, marks and notes; for live classes keep using a video-call tool and put the class link in the batch notes.

Can students download notes from the app?

Yes. Upload PDFs or photos of notes by batch and chapter, and students who log in can open them on their phones.

How do students get the app on their phones?

Share a web link that opens in any phone browser, an APK file, or put it on Google Play from your own developer account with a paid AppCub plan.

Make your coaching institute app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

Start building