How to make an app for a visa consultant

A visa office handles dozens of files at different steps: papers still missing, forms filled, biometrics booked, waiting for the decision. An app for your office shows each client's stage, what is still pending and what fee has been received, so a client's call can be answered in seconds.

Updated 2026-11-09

Who uses the app

The consultant and office staff. If only you use it, the data stays on your phone. If a staff member updates files on their own phone, connect your own Supabase database with sign-in; passport and personal details are sensitive, so keep access to your office.

The screens a visa consultant app needs

Files: Every client file with visa type, country and stage: documents, form, appointment, submitted, decision
Client file: Passport number, travel dates, a document checklist with ticks, notes and photos of documents you attach
Appointments: Biometrics and interview dates by day, with the client's name and the centre
Documents pending: Clients whose checklist is incomplete, with what is missing
Fees: Service fee agreed, amount received, embassy fee noted separately, and balance
Enquiries: New enquiries with country and visa type, and a WhatsApp button to follow up

Features worth asking for

A document checklist per visa type that you set once and tick for each client
A WhatsApp button with a ready message listing the papers a client still has to send
Stage changes with dates, so you can tell a client exactly when the file was submitted
Receipts as PDFs for your service fee, kept separate from embassy fees
A passport expiry date on each file, shown in red when it is close
Search by name, passport number or phone

Where the data lives

If you are the only user, files stay on your phone. If staff use it too, connect your own Supabase database with sign-in so only your office can open the files. Follow the law on keeping clients' personal data and delete what you no longer need.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Files, Client file, Appointments, Documents pending, Fees.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your visa consultant, and paste it into AppCub:

Make an app for my visa consultancy, Sandhu Visa Help in Jalandhar. Screens: files, client file, appointments, documents pending, fees and enquiries. Each file has client name, phone, passport number and expiry, visa type, country, travel dates and stage: documents, form, appointment, submitted, decision. Each visa type has a document checklist I set once and tick per client. Show clients with missing documents and a WhatsApp button listing what is missing. Appointments by date. Fees: service fee, received, balance, receipt as PDF; embassy fee noted separately. Staff sign in. Blue and white colours.

Tips for a visa consultant app

Set up the document checklist for your three most common visa types first; the rest can follow.
Keep document photos in the app only if you need them; many offices just tick that the paper was seen.
Use the same stage names as the embassy's process so staff and clients understand them.
Start with files and fees. Add enquiries after the team is using the app daily.
Try a full week with test files before moving real clients in.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

AppCub doesn't connect to embassy, visa centre or passport websites, so application status is not fetched automatically. You update the stage yourself, and messages go out when you tap the WhatsApp button.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Can the app check visa status on the embassy website?

No. AppCub doesn't connect to embassy or visa centre systems. You update the stage in the file when you learn it.

Can clients upload documents into the app?

Clients can send them on WhatsApp, and you attach photos to their file. A client sign-in for uploads would need Supabase and careful thought about privacy.

Can the app remind me of biometrics dates?

It lists upcoming appointments by date when you open it, and a WhatsApp button sends the client the date and centre. If you ask for it, the installed app can also show a reminder on your own phone at a set time; it doesn't message anyone else by itself.

Can I keep a separate checklist for each country?

Yes. Ask for checklists by visa type and country, and each new file starts with the right list.

Is it safe to keep passport details in the app?

By default they stay on your phone. With a database, they sit in your own Supabase project with sign-in for your staff only. Keep only what the application needs.

Can clients pay my service fee in the app?

Yes, with a payment button on your own Razorpay account after connecting Razorpay and Supabase in the chat. The money goes to you; embassy fees are paid to the embassy as usual.

Make your visa consultant app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

Start building