How to make an app for an alumni group

An alumni group lives in big WhatsApp groups where details get lost: who is in which city, who said yes to the reunion, who has paid. An app gives the committee one directory by batch and one list of RSVPs and money for each event.

Updated 2026-11-09

Who uses the app

The committee, and members if you share the app with them. For members to see the directory or say yes to a reunion from their own phones, connect your own Supabase database; with sign-in, only members see member details.

The screens an alumni group app needs

Members: Search by name, batch, city or profession; each member's phone shown only if they agreed
Batches: Each batch with its coordinator and how many members are in the app
Events: Reunions, batch meets and campus visits with date, venue and contribution
RSVPs: Who is coming to an event, how many family members, food choice, and paid or not
Mentoring: Current students' requests for career guidance and the alumnus who agreed to help
Accounts: Collections and expenses per event, so the committee can share the totals

Features worth asking for

A consent tick on each member: show phone to other members or not
Filter members by city, handy when someone is moving or a batch meets in Bengaluru or Dubai
Head count per event, including family members and veg or non-veg
A WhatsApp button to remind those who said yes but haven't paid
A list of members whose birthday is this week, with a ready greeting on WhatsApp
Event totals: collected, spent and balance, as a PDF to share in the group
Sign-in so only members open the directory

Where the data lives

Members on their own phones need the group's own Supabase database, which also handles sign-in so the directory isn't open to everyone. To collect reunion money in the app, connect the group's Razorpay account as well; the money goes to that account.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Members, Batches, Events, RSVPs, Mentoring.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your alumni group, and paste it into AppCub:

Make an app for the alumni group of Kallai Riverside School, Kozhikode. Screens: members, batches, events, RSVPs, mentoring and accounts. Members: name, batch year, city, profession, phone, and a tick for whether other members may see their phone. Events with date, venue and contribution per person. RSVPs with number of family members, veg or non-veg, and paid or not, with a WhatsApp reminder button. Mentoring: student's request, field and the alumnus helping. Accounts per event with collections, expenses and a PDF summary. Members sign in to see the directory. Green and white colours.

Tips for an alumni group app

Ask each member before showing their phone number to others, and give them a way to say no.
Let batch coordinators add their own batch; one person entering forty batches is how directories stop.
Keep the accounts screen up to date and share the PDF after each event; it is what keeps people giving.
Use the city filter to plan small meets in other cities between big reunions.
Start from members and events; add mentoring when a teacher or the principal asks for it.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

The app doesn't send messages to all members by itself, and it isn't a social network with posts and chat. Announcements still go on your WhatsApp groups, with the app keeping the directory, RSVPs and money.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Can members find each other by batch in the app?

Yes. Search by batch, city or profession; phone numbers show only for members who agreed to share them.

Can members say yes to the reunion in the app?

Yes, with the group's Supabase database connected. Each member marks coming or not, with family count and food choice, and the committee sees the total.

Can the app collect the reunion contribution?

Yes, through the group's own Razorpay account once it and Supabase are connected. Many groups also just record UPI payments by hand.

How do we stop strangers from seeing the directory?

Ask for sign-in. Only people the committee has added as members can open the directory.

Can current students ask alumni for career help?

Yes. A mentoring screen can hold a student's request and the field, and a coordinator matches an alumnus who agreed to help.

Can one app cover alumni of several branches of the college?

Yes. Add a branch or stream to each member and event, and filter by it.

Make your alumni group app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

Start building