How to make an app for a charitable trust

The work of a trust office is mostly records: who applied for a scholarship and what was paid, who donated and whether a receipt went out, which dharamshala rooms are taken tonight. An app keeps these registers in one place so any trustee can see where things stand.

Updated 2026-11-09

Who uses the app

Usually the office clerk and the managing trustee. If other trustees should see the same registers on their own phones, connect your own Supabase database; with one office phone, data can stay on that phone.

The screens a charitable trust app needs

Applications: Scholarship applications with the student's details, documents seen, status (new, approved, rejected) and the trustee's remark
Payouts: Fees and book money paid per student, with date, cheque or UPI reference and the session
Donations: Each donation in money or in kind, the donor, date and a receipt PDF to share on WhatsApp
Rooms: Dharamshala rooms by night: who is staying, which patient they came for, check-in and check-out
Meetings: Trustee meetings with date, decisions and who will do what
Summary: Totals for the year: students helped, amount paid out, donations received, room nights

Features worth asking for

A checklist of documents on each application, so the office knows what is still missing
Approval by the trustee in charge, with a remark that stays with the application
Receipt numbers that go up in order, with the trust's name and address on the PDF
A room chart that shows which dharamshala rooms are free tonight
A WhatsApp button to tell a student their application was approved or what document is missing
Year-wise totals the trustees can see before the annual meeting
Hindi labels if the office staff prefer them

Where the data lives

With one office phone, the registers can stay on that phone. For three trustees to see the same applications and donations, connect the trust's own Supabase database (it has a free plan); the data stays in the trust's account.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Applications, Payouts, Donations, Rooms, Meetings.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your charitable trust, and paste it into AppCub:

Make an app for the office of the Gopal Das Mehta Charitable Trust in Udaipur. Screens: scholarship applications, payouts, donations, dharamshala rooms, trustee meetings and a summary. Applications: student name, class, college, family income, phone, a checklist for marksheet, income certificate and fee receipt, status and remark. Payouts by student with cheque or UPI reference. Donations with receipt numbers in order and a PDF receipt to share on WhatsApp. 20 rooms; show which are free tonight, ₹100 a day. Trustees Anil, Kavita and Dr Joshi should all see the data on their phones. Cream and maroon colours.

Tips for a charitable trust app

Agree with your CA on what a donation receipt must show before you ask AppCub to design the PDF.
Keep the eligibility rules in the app the same as on the scholarship notice, so the office applies one rule.
Note only the details you need from students; the income certificate can be seen and ticked, not copied into the app.
Ask for a backup of the data before each year's audit, or use Supabase so it isn't on one phone only.
Start with applications and donations; add rooms and meetings once the office is used to it.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

The app is a register for the trust office; it doesn't file returns, work out tax or connect to accounting software. Messages to students and donors go out on WhatsApp when someone taps the button.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Can the app make donation receipts?

Yes. It can make a receipt PDF with a number in order, the donor's name, amount and date, to share on WhatsApp or print. What the receipt must say for tax is a question for your CA.

Can trustees approve scholarships from their own phones?

Yes, once the trust's Supabase database is connected. The trustee in charge marks an application approved with a remark, and the office sees it.

Can students apply through the app?

They can, if you give them the app link and connect Supabase so applications reach the office. Many trusts keep it simpler: students bring papers and the office enters them.

Can the app show which dharamshala rooms are free?

Yes. The rooms screen shows tonight's chart, who is in each room and when they check out.

Can donors pay online in the app?

Yes, through the trust's own Razorpay account once Razorpay and Supabase are connected. The money goes to the trust, not AppCub.

Can we keep one app for the trust's school and dharamshala?

Yes. Ask for each record to carry the activity it belongs to, so totals can be seen per activity and for the whole trust.

Make your charitable trust app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

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