How to make an app for a coworking space

A coworking space sells the same desk in several ways: by the day, by the month or as part of a cabin. The front desk must know who holds which seat, whose plan ends this week, who used extra meeting room hours and which invoices are unpaid. An app keeps members, seats, bookings and invoices in one place.

Updated 2026-11-09

Who uses the app

The owner and the front desk, and often the members. If members book meeting rooms from their own phones, connect your own Supabase database with sign-in, so everyone sees the same room calendar.

The screens a coworking space app needs

Members: Each member or company with contact person, plan, seats, start date, deposit and renewal date
Seats: Every desk and cabin, who holds it, and which are free from next month
Meeting rooms: Each room's bookings by hour, member hours used this month and outside bookings
Day passes: Today's day-pass visitors with name, phone and payment
Invoices: Monthly invoices for plans and extra hours, paid or due, as PDFs
Visitors: Guests for members, with time in and whom they came to meet
Renewals: Plans ending in the next 15 days, with a WhatsApp reminder

Features worth asking for

A meeting room calendar that stops two members booking the same hour
Free meeting room hours per plan, with extra hours added to the invoice
A monthly invoice as a PDF, with GST shown as you set it
A renewal list with a WhatsApp message filled in with the plan and amount
A visitor log at the front desk, with the member told on WhatsApp in one tap
Member sign-in so each member sees their own bookings and invoices
Paying invoices through your own Razorpay account

Where the data lives

If members book rooms or see their invoices, connect your own Supabase database with sign-in. If only the front desk uses it, the data can stay on that phone. To take payments in the app, connect your Razorpay account as well.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Members, Seats, Meeting rooms, Day passes, Invoices.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your coworking space, and paste it into AppCub:

Make an app for my coworking space, Kaveri Desks in Bengaluru, with 40 desks, 4 cabins and 2 meeting rooms. Screens: members, seats, meeting rooms, day passes, invoices, visitors and renewals. Plans: hot desk, dedicated desk and cabins, each with free meeting room hours per month; extra hours are added to the invoice. Members sign in to book meeting rooms by the hour without clashes. Make monthly invoices as PDFs with GST, and a list of plans ending in 15 days with a WhatsApp reminder. Log visitors at the front desk. Charcoal and yellow.

Tips for a coworking space app

Write down how many free meeting room hours each plan gets before you ask, so invoices match what you promised.
Start with members, seats and invoices; add member bookings once your staff are used to the app.
Ask your accountant how invoices should show GST, then give AppCub that exact format.
Give each company one main contact who can see its invoices, and staff who can only book rooms.
Test a month-end with sample members before you send real invoices.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

AppCub doesn't connect to door access cards, biometric machines, printers or accounting software, and it doesn't send invoices by itself. The front desk shares each invoice PDF on WhatsApp or by email.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Can members book meeting rooms in the coworking app?

Yes, with your own Supabase database and member sign-in. Each member sees free hours, books one, and the room can't be booked twice.

Can the app track free meeting room hours in each plan?

Yes. Give each plan its free hours; the app counts hours used and adds extra hours to the month's invoice.

Can the app control the door or access cards?

No. AppCub doesn't connect to door access systems. Many spaces keep the visitor log and member list in the app and the door system separate.

Can the app make GST invoices?

It can make an invoice PDF showing GST the way you set it. Check the format with your accountant before you start.

Can I sell day passes through the app?

Yes. Visitors can pay through your own Razorpay account once it is connected, or you can show a UPI QR at the front desk.

Can I run two coworking centres from one app?

Yes, with your own database. Each seat, room and invoice belongs to a centre, and members can book rooms at either.

Make your coworking space app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

Start building