How to make an app for a hotel

A hotel's front desk has to know at a glance which rooms are free tonight, who is checking in, which rooms housekeeping has cleaned and which bills are still open. An app for your staff keeps the room calendar, bookings, guest register and bills in one place, from any phone at the desk.

Updated 2026-11-09

Who uses the app

The owner, the front desk and housekeeping. Because several people on different phones must see the same room calendar, connect your own Supabase database with sign-in for each staff member. A single-person hotel can start with data on one phone.

The screens a hotel app needs

Room calendar: Every room by date, showing free, booked, occupied or blocked, so double booking is easy to spot
Bookings: Upcoming bookings with guest name, phone, room type, dates, source such as walk-in or phone, and advance paid
Check-in: Guest details, the number of guests, ID type noted, a photo of the ID if you choose, and the room given
Rooms: Each room's status for today: occupied, to clean, ready or under repair
Bills: Room charges, extra bed, food and laundry added to a stay, with the bill as a PDF at check-out
Reports: Rooms filled each night, money collected by day and month, and dues still open

Features worth asking for

A room calendar that blocks a room once it is booked, so two staff can't give it twice
A housekeeping list of rooms to clean after check-out, marked ready by staff
A WhatsApp button that sends the booking confirmation with dates, room and directions
A bill PDF with GST shown as you set it, to share or print at check-out
An advance payment button on your own Razorpay account
Today's arrivals and departures list for the morning shift
Rooms blocked for repair or for a wedding group

Where the data lives

A shared room calendar needs your own Supabase database, connected from the chat, so the desk, the owner and housekeeping see the same rooms. For advances paid online, connect your own Razorpay account; the money goes to you.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Room calendar, Bookings, Check-in, Rooms, Bills.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your hotel, and paste it into AppCub:

Make an app for the front desk of my hotel, Hotel Gangotri Residency in Varanasi, with 24 rooms. Screens: room calendar, bookings, check-in, rooms, bills and reports. Room types: non-AC double, AC deluxe, AC family. The calendar shows each room as free, booked, occupied or blocked. A booking has guest name, phone, dates, number of guests, room type and advance. At check-in note ID type and attach an ID photo. Bills add room charges, extra bed, food and laundry and make a PDF. Add a housekeeping status for each room and a WhatsApp booking confirmation. Staff sign in. Maroon and cream colours.

Tips for a hotel app

Start with the room calendar, bookings and check-in. Add bills and reports once the desk has used it for a week.
Guest ID photos are sensitive. Store them only if you need them, keep sign-in on, and give housekeeping staff access only to room status.
Ask for the same guest details you already record in your register, so the app matches what you keep today.
If you also sell rooms on online travel sites, add those bookings to the app by hand as soon as they come in, so the calendar stays right.
Test with two staff phones booking the same room on the same night before you go live.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

The app doesn't connect to online travel sites, channel managers, key card locks or billing machines. Bookings from those sites are typed in, and confirmations go out when staff tap the WhatsApp button.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Can a hotel app stop two staff from booking the same room?

Yes, when it uses your own Supabase database. Once a room is booked for a date, it shows as taken on every staff phone.

Will bookings from online travel sites show up in the app?

Not by themselves. AppCub doesn't connect to those sites or to channel managers, so staff add those bookings by hand.

Can the app make a GST bill at check-out?

Yes. Ask for a bill with room charges, extras and the tax rates you give, as a PDF to print or share on WhatsApp. Check the tax rates with your accountant.

Can guests book rooms themselves in the app?

Yes, a guest app can show free rooms for chosen dates and take an advance through your Razorpay account. It needs the same Supabase database as the front desk app.

Can housekeeping use the app?

Yes. Give them a simple screen with rooms to clean, and they mark each room ready when it is done, so the desk knows it can be given.

Can I keep a record of guests' ID?

You can note the ID type and number and attach a photo of the ID to the stay. Keep this data private and limit who can open it.

Make your hotel app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

Start building