How to make an app for a warehouse

A godown that stores goods for several clients has to record every truck that comes in, every bag or box that goes out, and what each client has left, and then bill each client for space and handling. An app for your supervisor and office keeps all of that in one place instead of separate registers.

Updated 2026-11-09

Who uses the app

The warehouse supervisor at the gate, the office and the owner. If the gate and the office use different phones, connect your own Supabase database so both see the same entries. Clients seeing their own stock also needs sign-in on that database.

The screens a warehouse app needs

Inward: Goods received: client, item, quantity, unit such as bags, boxes or pallets, truck number, shed and date
Outward: Goods sent out against a client's dispatch order, with quantity, truck number and who collected
Stock: Stock in hand for each client by item and shed, worked out from inward and outward
Gate register: Trucks in and out with vehicle number, driver name, phone and time
Clients: Each client with space taken, rent rate, handling charges and contact
Bills: Monthly rent and handling charges for each client, with the bill as a PDF and what is unpaid

Features worth asking for

Stock in hand per client worked out from every inward and outward entry
A gate pass PDF for each outward, to print or share with the driver
A monthly stock statement PDF for each client
A WhatsApp button that tells a client their goods have arrived, with the quantity
Monthly rent bills by space taken, plus loading and unloading charges
A list of clients with unpaid bills
Photos of damaged goods attached to an inward entry

Where the data lives

If one supervisor runs everything from one phone, the data can stay on it. If the gate, the office and the owner use their own phones, or clients should see their stock, connect your own Supabase database from the chat with sign-in.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Inward, Outward, Stock, Gate register, Clients.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your warehouse, and paste it into AppCub:

Make an app for my warehouse, Shree Ganesh Warehousing in Nagpur, with four sheds and about 20 clients. Screens: inward, outward, stock, gate register, clients and bills. Inward has client, item, quantity, unit (bags, boxes, pallets), shed, truck number and date, with photos of any damage. Outward has client, item, quantity, truck number and collected by, and makes a gate pass PDF. Stock shows each client's balance by item and shed. Bills add monthly rent per sq ft and handling charges per unit, as a PDF. Add a monthly stock statement PDF and a WhatsApp button for clients. Grey and orange colours.

Tips for a warehouse app

Start with inward, outward and stock. Add the gate register and bills once the supervisor is used to the app.
Use the same item names and units as your clients' delivery notes, so stock statements match theirs.
Do a full stock count by client before you start, and enter it as opening stock.
Ask for the gate pass and stock statement PDFs to carry your warehouse name and GST number.
Check the app's stock against a physical count after the first month.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

AppCub doesn't connect to barcode scanners, weighbridges, label printers or CCTV, and doesn't link to clients' or your accounting software. Entries are typed in by your staff, and PDFs are shared or printed from the phone.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Can the app show each client's stock in hand?

Yes. Every inward and outward entry is saved against a client, and the stock screen shows what is left by item and shed.

Can I scan barcodes on the boxes with the app?

Yes, if you ask for it: the installed Android app can scan barcodes on the boxes with the phone's camera. It doesn't connect to separate barcode scanners. Staff can also choose the client and item and type the quantity.

Can the app print a gate pass for trucks?

The app makes a gate pass PDF for each outward, which you share with the driver on WhatsApp or print from your phone. It doesn't connect to printers directly.

Can my clients see their own stock?

Yes, with sign-in on your Supabase database, so each client sees only their own items. Many owners send the monthly stock statement PDF instead.

Can the app work out monthly rent for each client?

Yes. Ask for rent by space taken, such as per sq ft per month, plus handling charges per unit, and the app makes a bill PDF each month.

Can the app record weighbridge readings?

Staff can type in the weight from the weighbridge slip and attach a photo of it. AppCub doesn't connect to the weighbridge.

Make your warehouse app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

Start building