How to make an app for a wedding caterer

One wedding means four or five functions on different days, each with its own menu, guest count and venue. In the season you may be running three weddings in the same week. A wedding caterer app keeps every function, the tasting notes, the final count and the staff teams in one place, so nothing is cooked for the wrong number.

Updated 2026-11-09

Who uses the app

The owner, the manager and the head halwai. If more than one of you updates weddings from your own phones, connect your own Supabase database so everyone sees the same counts and menus. Families normally don't use the app; you send them the menu as a PDF.

The screens a wedding caterer app needs

Weddings: Each booked wedding with the family, dates, venue, functions and the advance received
Functions: For each function: date, time, venue, menu, service style and the latest guest count
Tastings: Tasting appointments with the family, dishes served and the changes they asked for
Final counts: Guest counts per function with the date the family must confirm the final number
Teams: Halwais, helpers and waiters assigned to each function, with daily wages
Crockery and counters: Chafing dishes, counters and crockery sent to each venue and what came back
Payments: The quote, advance, part payments and the balance due for each wedding

Features worth asking for

Copy a menu from a past wedding and change a few dishes for the new family
Function menus and the final quote as PDFs to share with the family
A list of functions this week, sorted by date, across all weddings
A reminder from the phone the day the family's final guest count is due
Staff wages worked out per function from the teams list
A crockery return check after each function, so missing items are noticed the same night
A WhatsApp button with a ready message to confirm the tasting time

Where the data lives

If only you use the app on one phone, the data can stay there. If your manager and head halwai update counts from their own phones, connect your own Supabase database; to take advances online, connect your Razorpay account too.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Weddings, Functions, Tastings, Final counts, Teams.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your wedding caterer, and paste it into AppCub:

Make an app for my wedding catering business, Rathore Caterers in Jodhpur. Screens: weddings, functions, tastings, final counts, teams, crockery and counters, and payments. Each wedding has several functions, such as haldi, sangeet, wedding and reception, each with its own date, venue, menu, service style (buffet or pangat) and guest count. Let me copy a menu from an old wedding. Track the date the family must confirm the final count. Assign halwais and waiters to each function with daily wages. Record crockery sent and returned. Make the menu and quote as PDFs. Track advance and balance. Maroon and gold colours.

Tips for a wedding caterer app

Enter one past wedding fully first, function by function, to check the app matches how you plan.
Agree with every family on a fixed date for the final guest count, and enter it as soon as the wedding is booked.
Keep a short list of standard menus per function so new quotes start from something you have cooked many times.
Count crockery out and in at the venue, not at the kitchen the next day.
Ask for Hindi labels if your halwais or supervisors will use the app.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

AppCub doesn't connect to billing machines or weighing scales, and it doesn't message families on its own. Menus and reminders go out when you tap share or the WhatsApp button.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Can one wedding have several functions with different menus?

Yes. Ask for each wedding to hold functions like haldi, sangeet and reception, each with its own date, venue, menu and guest count.

Can the app remind me when a family's final guest count is due?

Yes. In the installed app, a reminder from the phone can come on the due date; it may arrive a few minutes late.

Can I note what the family said at the tasting?

Yes. A tastings screen can keep the dishes served and the changes asked for, and the function menu can be updated from it.

Can the app track crockery and counters sent to venues?

Yes. List what went to each function and tick what came back, so missing chafing dishes or plates show up on the same night.

Can families see their menus in the app?

You can share each function's menu as a PDF on WhatsApp. If you want families to open the app themselves, it needs your own Supabase database and sign-in.

Can the app handle three weddings in the same week?

Yes. A this-week list shows every function across all weddings by date, with the teams and counts for each.

Make your wedding caterer app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

Start building