How to make an app for a youth club

A youth club's work is spread across WhatsApp groups: who is coming on Sunday, who collected how much for the festival, who is bringing the banners. An app for the club keeps members, sign-ups for each drive, attendance and the money record in one place, open for the whole team to see.

Updated 2026-11-09

Who uses the app

The office-bearers and members. Members marking themselves for a drive, and office-bearers keeping the money record, all use their own phones, so connect a Supabase database with sign-in. A small club where one person keeps everything can start with data on one phone.

The screens a youth club app needs

Members: Each member with age, phone, area, joining date and, for under-18s, a parent's number
Activities: Upcoming drives, camps and meetings with date, place and the leader for each
Sign-ups: Members who said they are coming to an activity, and the count
Attendance: Who actually came, ticked by the leader, and hours given by each member
Collections: Money received from members and supporters, with name, amount and date
Expenses: Money spent on each activity, with a photo of the bill attached

Features worth asking for

A WhatsApp button that sends the activity's date, time and meeting point to members
Attendance and hours per member, for a certificate or a thank-you at the year's end
Collections and expenses with a balance anyone in the team can check
Task lists for the festival: decoration, sound, prasad, cleaning, with names
A volunteer certificate as a PDF with the member's name and hours
Hindi labels if members prefer them

Where the data lives

Since members and office-bearers use it on their own phones, connect your own Supabase database from the chat with sign-in. Keep the money screens editable by the treasurer only.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Members, Activities, Sign-ups, Attendance, Collections.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your youth club, and paste it into AppCub:

Make an app for our youth club, Navyug Youth Club in Lucknow. Screens: members, activities, sign-ups, attendance, collections and expenses. Members have name, age, phone, area and a parent's phone if under 18. Activities have date, place, leader and type (blood camp, cleanliness drive, study circle, festival). Members mark that they are coming; the leader ticks who came. Count hours per member and make a volunteer certificate PDF. Collections and expenses with a running balance and bill photos. WhatsApp button to share an activity. Members sign in. Green and white, Hindi labels too.

Tips for a youth club app

Start with members, activities and attendance; add collections once the treasurer is ready to move from the notebook.
Let only the treasurer add money entries, and everyone view the balance; it keeps trust in the club.
Store a parent's number for every member under 18, and use it for trip and camp permissions.
Give each activity one leader in the app, so attendance is ticked by one person.
Share the app as a web link with members; nobody needs to install anything.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

AppCub sends no automatic messages; an office-bearer taps WhatsApp to share each activity. The app keeps the club's own records; it isn't an accounting system for audits, so ask your accountant if you need audited accounts.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Can members mark themselves for a drive?

Yes, if the app has a Supabase database and member sign-in. Each member taps 'I'm coming' and the leader sees the count.

Can the app give certificates to volunteers?

Yes. Ask for a certificate PDF with the member's name, the club's name and the hours or activities they joined.

How do we keep the festival money transparent?

Record every collection and expense with a bill photo, let the treasurer alone enter them, and let all members see the balance.

Can the app keep parents' numbers for younger members?

Yes. Add a parent's phone to members under 18, with a call or WhatsApp button for trip permissions.

Can a small youth club use it without a database?

Yes. If one person keeps all the records, the data can stay on that phone. Add a database when more people need to use it.

Make your youth club app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

Start building