How to make an app for a wedding planner

A wedding planner runs several weddings at once, each with months of tasks before the date and a hundred moving parts on the days themselves. An app for your team keeps every wedding's checklist, vendors, guest rooms and family payments where all your coordinators can see them.

Updated 2026-11-09

Who uses the app

Your planners and coordinators, working on the same weddings from their own phones. Connect a Supabase database and sign-in so everyone sees the same lists. If you want the family to see progress, give them a separate sign-in with a view of their own wedding only.

The screens a wedding planner app needs

Weddings: Each wedding with the families, dates, city, venue, guest count and the planner in charge
Timeline: Tasks by month before the wedding: venue visit, decor approval, invites sent, menu tasting, final head count
Functions: Each function with time, venue, decor theme, vendors and a day-of checklist
Hospitality: Guest rooms, who stays where, arrival times and pickup duty
Vendors: Decorator, caterer, photographer, band, pandit, mehendi artist and makeup, with dates and balances
Payments: Instalments received from the family and paid to vendors, with what is due next

Features worth asking for

A month-by-month task list for each wedding that shows what is overdue
Day-of checklists per function that coordinators tick at the venue
A pickup sheet by day with guest names, train or flight and the driver
A WhatsApp button to send a vendor their function, venue and reporting time
The family's payment schedule with a polite WhatsApp reminder for the next instalment
A PDF of the function schedule to share with the family

Where the data lives

Since your coordinators use it on their own phones, connect your own Supabase database from the chat with sign-in. If families pay instalments online, connect your Razorpay account; the money goes to you.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Weddings, Timeline, Functions, Hospitality, Vendors.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your wedding planner, and paste it into AppCub:

Make an app for my wedding planning company, Saat Phere Weddings, Jaipur. Screens: weddings, timeline, functions, hospitality, vendors and payments. Each wedding has both families, dates, city, venue, guest count and planner. Timeline tasks by month with due dates and status. Each function has time, venue, decor theme, vendors and a checklist. Hospitality lists rooms, guests, arrival times and pickup driver. Vendors with dates, total and balance. Payments from the family in instalments. A WhatsApp button for vendors and families. Function schedule as a PDF. Team sign-in. Ivory and deep pink.

AppCub also has a page about a wedding and event app: see it here.

Tips for a wedding planner app

Make one template timeline from a wedding you have done, then copy it for each new wedding.
Start with weddings, timeline and vendors; add hospitality before your next destination wedding.
Keep each family's details visible only to the planners on that wedding if you ask for sign-in with roles.
Put the vendors you work with often into the app first, with their rates and phone numbers.
Try the pickup sheet on a small wedding before a 600-guest one.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

AppCub doesn't book hotels, trains or vendors, and it sends no messages on its own; a coordinator taps WhatsApp to send each one. It keeps your plans and lists; it doesn't make seating charts or 3D decor drawings.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Can families see their wedding's progress in the app?

Yes, if the app has a Supabase database and sign-in. Ask for a family login that shows only their wedding's timeline and payments.

Can the app handle guest pickups for a destination wedding?

Yes. A pickup sheet can list each guest, the arrival time, the train or flight and the driver assigned, sorted by day.

Can I reuse the same checklist for every wedding?

Yes. Ask for a template timeline and function checklist that are copied when you add a new wedding, then change them per family.

Can the app track instalments from the family?

Yes. Each wedding has a payment schedule with what was received and what is due next, and a WhatsApp reminder button.

Can coordinators work offline at the venue?

If the app uses an online database, it needs the internet to save changes. Ask AppCub what works offline when you plan the app.

Do I need my own Google Play account?

Not for your team. Share the app as a web link or an APK; Google Play needs a paid AppCub plan and your own developer account.

Make your wedding planner app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

Start building