How to make an app for an event planner

An event planner juggles several clients at once, each with a budget, a dozen vendors and a run sheet for the day. An app for your team keeps every event's budget, vendor payments and timings in one place, so nothing lives only in one person's WhatsApp chats.

Updated 2026-11-09

Who uses the app

Your own team: you, the coordinators and maybe an accounts person. Since several people work on the same events from their own phones, connect a Supabase database so everyone sees the same budget and run sheet.

The screens an event planner app needs

Enquiries: New leads with the date, city, event type, head count and budget, and whether they turned into a booking
Events: Upcoming events with the client, venue, date and the coordinator in charge
Budget: For each event: the client's budget, each cost line, what is spent and what is left
Vendors: Your vendor list by type (decor, sound, caterer, anchor, printer) with rates and phone numbers
Run sheet: The event day minute by minute: setup, guest arrival, speeches, dinner, wind-up, and who is responsible
Payments: Money received from clients and paid to vendors, by event

Features worth asking for

A budget per event that shows spent and remaining as you add costs
A run sheet the team can tick off during the event
A WhatsApp button to send a vendor the date, venue and reporting time
A quote for the client as a PDF from the budget lines
A vendor list by city and type, with past rates
A client screen with a Razorpay button for the advance, if you want online payment

Where the data lives

Because coordinators work on events from their own phones, connect your own Supabase database from the chat and add sign-in. To take advances online, connect your own Razorpay account too; the money goes to you.

How to make it with AppCub, step by step

Decide what the app does. List the screens you need, for example: Enquiries, Events, Budget, Vendors, Run sheet.
Describe it to AppCub. Paste the request below, changed to your own business and details.
Check the plan. AppCub shows the screens and features it will build. Change them in the chat until they are right; seeing the plan is free.
Try it on your phone. The app runs live next to the chat. Scan the QR code to install it, and ask for changes.
Share it. Share it as a web link, an APK file, or publish it on Google Play from your own developer account.

Copy this request, change the details to match your event planner, and paste it into AppCub:

Make an app for my event planning company, Spark Events, Bengaluru. Screens: enquiries, events, budget, vendors, run sheet and payments. An enquiry has date, city, event type, head count, budget and status. Each event has a client, venue, coordinator, budget lines (venue, decor, sound, food, gifts) with planned and actual cost, and vendors booked. The run sheet has time, task and person, with a tick when done. A WhatsApp button sends a vendor the date, venue and reporting time. Make a client quote as a PDF. Team members sign in. Orange and charcoal.

AppCub also has a page about a wedding and event app: see it here.

Tips for an event planner app

Start with enquiries, events and the run sheet; add budget lines and vendor rates once the team uses them daily.
Use the same cost heads in the app as in the quotes you send now, so the budget matches what the client agreed.
Put your regular vendors in on day one; booking from a list is where the app saves time.
Try the run sheet on one small event before a large launch.
Decide who can see costs and margins, and ask AppCub to hide them from coordinators if needed.

What it costs

Describing your app and seeing AppCub’s plan for it is free.
A new app usually takes 60 to 110 credits. Start with the 2-day trial for ₹99 (150 credits, enough for one app and a few changes) or the one-time App Pack for ₹499. Starter is ₹1,599 a month for 700 credits.
Google Play needs a paid plan (it includes the Play Store bundle and your app’s signing key) and your own Google Play developer account, a one-time US$25 fee to Google.
Work that fails or is rolled back costs no credits.

See all plans

Good to know

AppCub doesn't book venues or vendors for you, and it sends no automatic messages; a coordinator taps WhatsApp to send each one. It is not a ticketing system for public events with thousands of buyers.
AppCub builds Android apps. You can also share the app as a web link that opens on any phone; for the iPhone App Store, AppCub’s team can do it for you.

Questions

Can my coordinators use the app at the venue?

Yes, once the app has a Supabase database and sign-in. Each coordinator opens the run sheet on their phone and ticks tasks as they happen.

Can the app make a quote for the client?

Yes. Ask for a quote PDF built from the budget lines, with your logo, the event details and the total.

Can I see profit per event?

Yes, if you enter what the client pays and what each vendor costs. Ask for a summary per event and per month.

Can clients pay the advance through the app?

Yes, with a Razorpay button on your own Razorpay account, after connecting Razorpay and Supabase. The money goes straight to you.

Can it sell tickets for a public event?

AppCub isn't made for large ticketing. A small event with a list of registrations works; for big public events use a ticketing service.

Make your event planner app

Seeing the plan is free. Building starts with a 2-day trial for ₹99.

Start building